6 Benefits of Using Database Management Systems (DBMS)

As the volume of your data increases, so does the need for a database management system (DBMS), which is a computerized system that helps orchestrate large quantities of information.

A DBMS can improve your data processes and increase the business value of your organization’s data assets, freeing users across the organization from repetitive and time-consuming data processing tasks.

The result? A more productive workforce, better compliance with data regulations, and better decisions.

What is a Database Management System (DBMS)?

A database management system is a software tool used to create and manage one or more databases, offering an easy way to create a database, update tables, retrieve information, and enhance data. A DBMS is where data is accessed, modified and locked to prevent conflicts.

A database management system also provides tools to administer the database schema – which dictates the structure of the database itself. In many cases, the database management system will be seen only by the database developer, because the developer will provide a different front-end for the customer. This front-end could be considered, by the most technical definition, to be a database management system in its own right — however, it is more likely to go by another name, such as a customer relationship management (CRM) tool.

Business Benefits of a DBMS

Since quality data management implies a centralized view of data, teams need a solution that allows them to orchestrate everything, including monitoring who is accessing the system and where they’re accessing it from. A database management system helps improve organizational security, integration, compliance, and performance.

1. Improved data sharing and data security

Database management systems help users share data quickly, effectively, and securely across an organization. By providing quick solutions to database queries, a data management system enables faster access to more accurate data. End users, like salespeople, are able to speed up sales cycles and get more accurate in their sales prospecting.

2. Effective data integration

Implementing a database management system will promote a more integrated picture of your operations by easily illustrating how processes in one segment of the organization affect other segments. What once was done completely manually now can be fully automated and more accurate. The right DBMS will include flexible integration options to standardize data across multiple sources, remove duplicates, normalize, segment, and enrich data sets into custom workflows.

3. Consistent, reliable data

Data inconsistency occurs when different versions of matching data exist in different places in an organization. For example, one group has a client’s correct email, another the correct phone number. By using a proper database management system and data quality tools, you can be sure that an accurate view of data is shared throughout your organization.

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4. Data that complies with privacy regulations

Database management systems provide a better framework for the enforcement of privacy and security policies. By orchestrating data in a unified manner, companies can manage privacy and data security centrally, helping unify their systems of record and lower the risk of regulatory violations.

5. Increased productivity

Deploying a DBMS typically results in increased productivity because a good DBMS empowers people to spend more time on high-value activities and strategic initiatives, and less time cleaning data and manually scrubbing lists.

6. Better decision-making

Decisions built on data are only as good as the information used. A database management system helps provide a framework to facilitate data quality initiatives. Better data management procedures generate higher-quality information, which leads to better decision-making across an organization.

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